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HUMAN RESOURCES SOFTWARE BENEFITS  



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HUMAN RESOURCES SOFTWARE BENEFITS

crm HRIS Benefits

HRIS Benefits

As companies focus on cost cutting measures, HR departments in many organizations are some of the first to fall victim to downsizing. Ironically, downsizing creates even more work for HR staff as they have to process terminations, compile severance packages, prepare the necessary paperwork and process post termination tasks such a Cobra registration, unemployment benefits, and fielding general questions. Many companies are left with all the extra work and less people to perform them.

A good Human Resource Information System (HRIS) can leverage experienced HR staff to better manage HR related tasks and processes. The benefits include reduced errors, less paper work, quicker processing time, and more accurate information.

Reduced Paper and Reduced Errors

There is a direct correlation between the amount of paperwork processed and the number of errors incurred. The more paperwork there is the more errors are made. This is due to incorrect deciphering of handwriting, typing errors when transferring handwritten information, non-standardization of data, multiple data entry points and data entry back-log. With an HRIS system, there is a common central data location and limited data entry points. Your staff can enter some of their own personal data and benefits selection, thus removing the middleman. HR staff can then spend their time verifying information instead of entering it. Adding data validation tools to your HRIS can help to establish data standards. These tools include address verification to reduce address errors and lookup values instead of free form text to reduce varying words that mean the same thing.

Faster Processing Time

When your staff directly enter their data in an HRIS system, several steps are removed from the process. Paperwork is only collected when necessary, data is not entered into multiple systems, and changes can be quickly handled. An HRIS system that is integrated to other business software systems such as third party providers, government agencies, background checking vendors and payroll processors can be automated with a click of the button. This reduces turn-around time for processes such as new employee boarding, changes to life events, changes in benefits, and open enrollment. Compare the job of one person entering data for 200 employees versus 200 employees entering their own data, which they would have to do on a form anyway.

Leveraging Resources

Once your Human Resource staff are no longer chasing paperwork, working in multiple systems, or making error corrections, they can be more strategic and less reactive. Your staff can look at trends and metrics and make decisions that could reduce costs and increase employee retention. HRIS systems can generate powerful reports that can help organizations shop for benefits, establish prevention programs, develop employee training and retention campaigns, and create better recruitment strategies. Mundane tasks such as data entry can be replaced by more skilled, HR specific job tasks. HR professionals should not worry that an HRIS will replace their jobs. Skills in a good HRIS can be a valuable tool and adds to a professional quality of life and resume.

Happier Employees

A good HRIS system ensures that your employee data is safe, secured, and accurate. Employees will feel the benefits of the system when their health coverage is up-to-date, when they do not get rejected by their insurance because of insufficient data, or when their pay check is correct. Employees are happy when they can enter the information just once in the system instead of filling out numerous forms and applications. HRIS applications can also facilitate their open enrollment process, which is sometimes tedious and confusing.

There are many outstanding HRIS solutions available today. Selecting an easy to use, integrated human resource software solution that provides your organization with the business functionality you need today and in the future is key in realizing the full benefits of the HR system.


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HR Software Strategy

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HRIS Strategy Key Points
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Start with the AS IS

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Project the TO BE
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Prioritize Requirements
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HR Vendor Short List
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Request For Proposal
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Change Management
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tags Tags:
erp business strategy
human resource software strategy, hr software objectives, hris, crm, hr software best practices, peoplesoft, oracle, workday, hosted hr apps, on-demand hr software, saas

 

 

 

 

 

 

 

 

 

 

 

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